Secure, GDPR compliant & high quality video conferencing Data protection in the virtual space

When it comes to the data protection agreement between the EU and the USA, it is difficult to maintain an overview and act with planning certainty. A holistic security approach is necessary in order to communicate securely online regardless of current agreements. Transparency in the user interface and fine-grained rights and user management are essential – as current events make clear. This is exactly what vitero GmbH has been focussing on for 20 years: secure, ergonomic and efficient live online communication.

Data protection agreement and data security Current developments

The increasing relevance of data protection and data security is nowadays beyond doubt and has been proven by numerous studies. The following overview describes some challenges of the current state and legal situation.

Legal uncertainty despite data protection agreementSince the “Privacy Shield” data protection agreement between the EU and the US was overturned in 2020, the legal situation has been uncertain. Only now, since the middle of 2023, an agreement has been in place again with the “Data Privacy Framework”, but no one knows how long it will last.

High losses due to industrial espionageTo date, the damage caused by industrial espionage is estimated at 223 billion euros per year in Germany¹ alone. As the incident at the wind power company Enercon² has shown, the American secret service is also involved in this industrial espionage. So it is not only about data protection, but also about data sovereignty.

No sufficient protection against unauthorised accessThe Patriot Act allows US authorities such as the NSA or the FBI to access the data of US companies and their subsidiaries abroad without restrictions. Even though the Data Privacy Framework currently ensures formal compliance with the GDPR³, the Patriot Act remains in place.

Increasing number of cyber attacksThe figures in Bitkom Research’s Economic Security Report 2022⁴ make it clear how important IT security is. Around 84 percent of the companies surveyed were affected by theft, industrial espionage or sabotage in the last 12 months. The majority of these attacks are increasingly shifting into the digital space.

Data protection and data sovereignty for secure video conferences We provide the solution

Regardless of currently valid agreements, we at vitero always work according to the highest data protection standards. You can count on the fact that data sovereignty always remains with you and that your data is permanently protected from access by third parties. In order to assure our customers sustainable legal security, we at vitero, as a German company, work with servers certified according to ISO 27001 and located in Germany. The high quality and extensive integrated functions in vitero inspire can be used to the same extent in cloud and on premises solution. You do not have to choose between quality and data protection. With vitero inspire, we combine both in one solution – without compromises, for your secure video conferences.

Our solution for high data protection

On premises and SaaS solutionWe offer both options with the highest data protection requirements and at the same time with full functionality – without limitations.

Server location GermanyThe servers used by vitero GmbH are located in Germany. There is no data transfer to redundant systems outside Germany.

TÜV certified data centreThe data centre used, located in Berlin, has TÜV certification in accordance with the international standard ISO 27001.

German companyThe vitero GmbH, a spin-off of the Fraunhofer Institute, is as a German company subject to the GDPR³, the BDSG⁵ and the TTDSG⁶ without any restrictions.

Headquarters in GermanyThe headquarters of vitero GmbH is located in Germany. There are no subsidiaries in the US – and thus no dependency on the “Patriot Act”.

Data protection related settingsRole-based access with defined rights as well as company password rules and deletion routines can be set individually.

Secure dial-in optionsThe dial-in to a vitero inspire session via telephone occurs with fully encrypted transmission of a personalised dial-in code.

Secure meeting linksFor a high level of access control for vitero sessions, the session codes are created randomly and with a minimum length by default.

Further measures to protect your data

DDoS protectionOur system is secured by DDoS protection. It is continuously being further developed – incl. through AI, for even more precision and speed to ensure the use of vitero at all times.

Penetration testingWe carry out regular penetration testing with specialised partners to ensure that vulnerabilities are closed quickly and system security is continuously improved.

TLS and DTLS encryptionBy using vitero inspire, we offer you the highest protection standard for your live online communication through TLS and DTLS encryption for your data communication.

Customised adaptationsYou can customise settings to suit your company-specific information security requirements, e.g. deactivation of document exchange in the room or no anonymous participation.

Customer reference on data protection

„As a federal organisation with security tasks, we have high requirements regarding security and server location. When we decided to use vitero, we were particularly convinced by the excellent support and data protection provided by vitero.“

— Matthias Korth, Technisches Hilfswerk

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Frequently asked questions

Why is IT security and protection against cyber attacks more important than ever?
Record number of successful ransomware attacks and security incidents and the amount of damage caused has risen continuously in recent years. According to the Economic Security Report 2022, the percentage of companies that see their existence threatened by cyber attacks has risen from 9 to 45 percent from 2021 to 2022.
Who monitors companies’ compliance with the GDPR, the TTDSG and the BDSG?
Compliance with data protection regulations in Germany, including the General Data Protection Regulation, is monitored by two authorities. Firstly, by the company’s own data protection officer, who is responsible for ensuring that everything that happens in the company is in compliance with data protection. On the other hand, the federal and state data protection commissioners monitor whether the General Data Protection Regulation, the Telecommunications Telemedia Data Protection Act and the Federal Data Protection Act are being complied with.
Why is data protection so relevant in online communication?
Data protection in live online communication, e.g. in web conferencing and virtual classrooms, is particularly important because personal data is collected that should only be used for the purpose of online communication and not for e.g. advertising purposes. In addition, it is necessary to ensure that there is no covert tracking of performance and that live webcam transmissions may not be recorded and published without the consent of the persons concerned. It is crucial that the provider of the web conferencing software used ensures the permanent protection of both personal and sensitive business data in the context of live online communication.

Hybrid mode in vitero inspire Online and face to face efficiently combined

For the efficient implementation of hybrid settings, we have developed an intuitive solution in vitero inspire. The hybrid mode allows you to easily get started with the hybrid meeting and to effectively collaborate between on-site and online participants.

More about the hybrid mode

vitero inspire for data protection-compliant video conferences

Do you have questions regarding data protection and data security while using vitero inspire? Please feel free to contact us.

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vitero inspire for hybrid meetings & trainings

For the efficient realisation of hybrid settings, we have developed an intuitive solution in vitero inspire.